Gmail For Outlook Mac

Posted on

Configuring Gmail settings on Outlook 2019 for MAC. Note: If this is the first time you are setting up email in your MAC, you’ll initially be prompted to select an email provider, be it Exchange, ICloud, Yahoo or GMail. After making your selection skip to step 5 below. Kindly proceed as following: Open Microsoft Outlook for MAC. Add an email account to Outlook. Remove or delete an email account from Outlook for Windows. Delete an email account from Outlook on the web. Delete an account from Mail and Calendar apps (Windows 10) What are IMAP and POP? Dave Johnson/Business Insider How to add an email account to Outlook on your Mac 1. Open up Outlook on your Mac and click 'Outlook' in the menu bar at the top-left of the screen. Gmail to Outlook sync methods that helps you to add Gmail data into Outlook for Mac and Windows. Intro – Gmail and Outlook. Gmail is a cloud-based emailing service from Google that lets you use emails from any browse by just logging on to your account. On the other hand, Outlook is an email client software that lets you access your email accounts, whether cloud-based like Gmail or server. Microsoft Outlook for Mac Add Your Gmail Account to Outlook 2011 Mac Using IMAP. To set up your Outlook client to work with Gmail: Enable IMAP in Gmail; Sign in to Gmail. Click the gear icon in the upper-right and select Gmail settings at the top of any Gmail page.

BEFORE YOU BEGIN
Read the system requirements and the install steps before using GSSMO to sync your data with G Suite. Learn More.
For details on the latest features, enhancements, and fixes for GSSMO, see What's new in GSSMO.
DOWNLOAD .EXE FILE (RECOMMENDED FOR USERS)
This .exe file is for installation on Windows® machines only but you can download it using any operating system. Download GSSMO
DOWNLOAD .MSI FILE (RECOMMENDED FOR ADMINS)
This .msi file is for installation on Windows machines only but you can download it using any operating system. Download 32-bit edition Download 64-bit edition

Gmail Outlook For Mac Settings

When you are using a Gmail account over IMAP in Outlook, you’ll also automatically get an [Gmail] or [Google Mail] folder containing all the “system folders” of Gmail itself.

To break yourself out of this additional subfolder and have all these folders listed directly under your mailbox in Outlook, you can set a root folder for your Gmail IMAP account. However, this has an effect on any Labels that you might use in Gmail. Luckily, there is a workaround for that as well.

  • Getting your Labels back in Outlook

Setting a root folder for your Gmail account

To make the change, you’ll have to go to the “Advanced Settings” tab of your account configuration;

  1. Open your Account Settings dialog;
    • File-> section Info-> button Account Settings-> Account Settings…-> tab E-mail
  2. Double click on your Gmail IMAP account to open the account settings.
    • When using Outlook 2010, 2013 or 2016 (MSI), you’ll need to perform the following additional actions;
      1. Click on the More Settings… button.
      2. Select the Advanced tab.
  3. At the bottom, set the “Root folder path” option to; [Gmail]


    Setting the Root folder path in Outlook 2016, 2019 or Microsoft 365.


    Setting the Root folder path in Outlook 2010, 2013 or Outlook 2016 (MSI).

  4. After setting the option and confirming your way out of all of the opened dialogs, you may get a notification that your IMAP cache needs to be rebuild. In either case, it is recommended to restart Outlook at this point.
  5. When using Outlook 2010, in some cases, you’ll need to set the Sent Items and Deleted Items folder for the Gmail IMAP account again.

Before

After
Setting a root path for your Gmail account will free you from the [Gmail] folder structure.

Getting your Labels back in Outlook

Outlook Mac Mail

Since you are now using [Gmail] as the mailbox root folder and Labels are created on a higher level, you won’t be able to see your Gmail Label folders in Outlook.

A way around this is to prefix each of your Labels with [Gmail]/. So a label called My Label 1 should be renamed to [Gmail]/My Label 1 via the Gmail web interface.

Instead of prefixing your Labels, you can also create a Label called [Gmail] and configure My Label 1 as a nested Label of the [Gmail] Label.

Gmail for outlook account settings

Gmail

Outlook
Prefix your labels with [Gmail]/, or make them a nested label of the [Gmail] label in the web interface, will make them available in Outlook again.

Note:
Any changes you make to the names and the structure of your folders via the Gmail web interface may not be visible in Outlook until you restart Outlook.

Grouping your Labels together

As you are now working of the [Gmail] root folder in Outlook, you’ll see all your Labels directly under your main mailbox. This might end up being a long list and make the Gmail “system folders” harder to recognize (now you know why they grouped them under a [Gmail] folder ).

To solve this, create another Label under the [Gmail] Label in the web interface and call it for instance “Labels”. Now you can make all your own Labels a nested Label of the Labels folder.

As an alternative, you can also prefix your Labels with [Gmail]/Labels/ since the / character is being used as a separator to indicate a subfolder.


Gmail

Outlook
Prefix your labels with [Gmail]/Labels, or nest them under Labels in the web interface, will group them together in Outlook.

Creating subfolders in Outlook and Labels in Gmail

Gmail itself doesn’t really use/understand the concept of subfolders; everything is a Label. If you were to create a subfolder under the Inbox folder, you’ll actually be creating the Label INBOX/My subfolder in the web interface of Gmail.

Once the mailbox is rooted to the [Gmail] folder, and since the Inbox folder lives outside it, unfortunately it is not possible anymore to create or access subfolders directly under the Inbox folder as you would be able to if it wasn’t rooted. Trying to create a subfolder for the Inbox folder will then result in the following error;


Setting a [Gmail] root folder prevents you from creating subfolders under the Inbox folder in Outlook.

To work around this, you can create a new label via the Gmail web interface called;
[Gmail]/Inbox/My subfolder

Unlike any INBOX/name subfolders, folders prefixed with [GMAIL]/Inbox/ will show up in Outlook as a subfolder of the Inbox folder even when the mailbox is rooted to [Gmail].


Gmail

Outlook
Prefix your labels with [Gmail]/Inbox, or nest them under the Inbox label in the web interface, will allow you to create subfolders under the Inbox folder.

Note:
This is only required for any folder which should be a direct subfolder of the Inbox folder. Any subsequent subfolders can be directly created in Outlook without errors.
However, in the web interface of Gmail, this folder will be created with the name “INBOX” instead of “Inbox” which could separate the folders again in Outlook after a restart. In that case, you’ll have to rename the “INBOX” part of the label to “Inbox” in the Gmail web interface and restart Outlook.

Final thoughts

How useful is this change? Well, if you are also often using the web interface of Gmail and are a heavy user of Labels, I’d say it is not very useful at all. After all, instead of having the [Gmail] folder structure in Outlook, you’d then have it in the web interface. Combine that with the amount of work it is to set it up and the 40 character limit of Labels (including the characters of parent folders!), it’s probably not worth the trouble.

Gmail For Outlook Connector

However, if you mainly use Outlook (or any another mail client for that matter), sort your mail into subfolders and don’t really care about the Gmail web interface and its Labels, setting a root folder would make sense. The result would be a flatter and more consistent folder structure in Outlook.