Reminders For Mac

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Most of us know how to use the Mac reminder app to set up appointments, create to-do lists, and manage our daily appointments. This application comes as standard with iOS and macOS, so most of us are familiar with it. But, Apple’s built-in reminder app for Mac is actually more potent than you might think. Its function is not limited to storing to-do items and creating reminders and lists. It is a feature-packed app that can make our lives easier and more organized.

  • Download Reminders and enjoy it on your iPhone, iPad, and iPod touch. ‎The all-new Reminders app has been completely rebuilt, making it easier than ever to create and organize your reminders. You can use it for all of life’s to-dos, including grocery lists, projects at.
  • Launch the Reminders app on your Mac by clicking on Launchpad in your dock and searching for and clicking on Reminders. When the Reminders app launches, drag the email you wish to be reminded about from the Mail app over to the blank space in the Reminders app.
  • Smart reminders for busy people. Effortlessly create reminders straight from your Mac’s status bar and quickly view alerts in your Notification Center. Add recurring reminders for regular activities and use location-based reminders for on the spot to-dos.

A Beginner’s Guide to Mac Reminders The Reminders app is handy for keeping track of to-do lists, creating alerts, and building idea lists. As a cloud service it syncs with your iPhone and iPad. You can easily add items to Reminders by just typing, or you can use Siri to add items.

Reminders For Microsoft

The Mac reminder app has many useful features that not many users are even aware of. This includes setting priorities, location alerts, sorting and working with multiple windows. In this article, you’ll discover these not-so-popular features and how you can get the most out of Apple Reminders app.

How to Open Lists in a New Window


Reminders is a single-window app by default, with a sidebar that shows all the lists associated with your account. When you open the Mac reminder app, you will see a list of your scheduled reminders and menus on the right sidebar. You can choose to hide the sidebar and focus on a particular list at a time. You can switch between lists by clicking the dots at the bottom of the window or swiping on your trackpad. But what if you want to compare two lists and need them both to be open at the same time? You can open a list in a new window by double-clicking it on the sidebar or by navigating to Window > Open List in New Window. You can resize the window and change the position according to your preferences.

How to Check Today’s Tasks

One of the benefits of setting up reminders is that Siri will send you alerts when a particular event or appointment is due. But if you’re someone who likes to plan ahead, these alerts may not be enough. Being able to see your dates in a calendar view helps a lot in managing your tasks and to-dos. And this is what the reminder app for Mac does.

Using apple reminders

If you want to know what’s in store for today, go to View > Go to Today or press Cmd + T. You’ll see a list of all the tasks, appointments or events scheduled for the current day. If you want to look at tasks you missed yesterday, click the Scheduled list on the sidebar. You’ll see all of the scheduled reminders, which is very useful for long-term planning.

Looking at your Scheduled list can be overwhelming, especially if you have a lot of tasks. To avoid the clutter and confusion, you can view your tasks on a particular date using the calendar. To view the calendar, click View > Show Calendar and you’ll see a small calendar at the bottom of the sidebar. You’ll know if a task is assigned on a particular day when you look at a dot underneath the date.

Set and Sort by Priorities

If you have a lot of tasks and you don’t know which one to deal with first, the Mac reminder app helps you stay on track by setting up priorities. There are four levels of priority – None, Low, Medium, and High. To set up a task’s priority, click on the task and use these keyboard shortcuts:

  • Low: Cmd + 1
  • Medium: Cmd + 2
  • High: Cmd + 3
  • None: Cmd + 4

Once you’ve set up the priorities, you can sort them out by clicking View > Sort By > Priority. You’ll see the most urgent tasks on top and less important tasks at the bottom.

Other Tricks for Mac Reminder App

There are so many other things you can do with your reminder app for Mac that you never thought possible. For example, if you misplaced an item on your list or you think it should belong to a different list, just drag the item to the list you want to transfer it to. No need to copy and paste. Just make sure to click near the circle or the right side of its name because clicking on the name will prompt you to edit it. If you need to select multiple items, Cmd-click and choose numerous items or Shift-click to select a range of items.

Reminders For Mac

Using Apple Reminders

If you want to know more information about an item on your list, the typical thing to do is to click the info button (i), but double-clicking the item does just the same.

If you want to edit or update an item, Ctrl- or right-click to the left of the item to see your options. You can mark it as completed or delete, copy, cut and paste. You can also move the due date to tomorrow, move the reminder to a different list, set the priority level or set up an alert. Another note: to delete an item or a list, just select it and press Delete. It is so much easier and faster than marking them as complete.

Final Thoughts

There’s more to Reminders app than meets the eye. Although it might not be a power-packed app, knowing these little tricks makes it easier to work your way around the app and maximize its benefits.

Reminders is a lightweight app, but it could be a bit straining for your Mac, especially if you have other apps and processing running at the same time. Improve your Mac’s performance by boosting your RAM with an app like Tweakbit MacRepair. It scans and deletes junk files and free up your computer’s memory for a faster and smoother performance.

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The betas of Apple’s operating systems are for the brave. And not only because of bugs. In many cases, you can’t get your hands on the updated functionality before the official version is out.

The recent macOS 10.15 is a good example. Even though Apple announced switching to 32-bit app architecture with macOS Catalina, they haven’t managed to update all the apps for the beta release. Not to mention over 200 third-party applications not working in Catalina beta.

There are a few good reasons to test Catalina beta, though. Many of Apple’s native apps arrive with cool enhancements. The Photos app will have the impressive feature of organizing photos by daily, monthly, or yearly views as well as remove duplicates across your library. But we are here to talk about another big update.

Meet Reminders, all new, both in iOS 13 and macOS Catalina.

What’s new in Reminders app

If you use your Mac for work, life is impossible without a solid GTD app. And there are quite a few advanced task managers for Mac on the App Store like Things or 2Do. Until now, Reminders have been considered a very basic version of a GTD tool — lacking functionality for complicated project management. Will the new Catalina update finally make it enough? Let’s see.

Making new design useful

I’ve been doing app descriptions for a while now. If there’s one thing I’ve learned, that would be this: “New look” is your best answer if you have nothing to say about an app update. This doesn’t work with apps like Reminders, though. The quality of a task manager can pretty much be estimated by how well it displays your tasks as well as by flexibility of editing and new task creation. That’s where the Catalina version of Reminders made a huge step forward.

Both iOS and macOS app now have four different sections for today’s tasks, all, scheduled, and flagged. So instead of a single list-style view, you have four — simplifying navigation across your jobs.

More flexibility with lists and reminders

A better way to describe, track, and complete your tasks. This is the ultimate goal of using a tool like Reminders. To cater for the job, Apple improved organization features in the new version of Reminders. You can group multiple lists and capture to-dos that are related to specific reminders. Thanks to smart views, the app will automatically organize your tasks by those you’ve flagged or scheduled for specific date and time.

New editing and customization options

Click on any reminder or task and you’ll get access to every editing asset you need. Change the date, time, and location, or flag your reminder and it will automatically appear in the “Flagged” view. You can also customize priority and set reminders to repeat.

As a nice perk, Reminders will have over 60 symbols and 12 colors in Catalina. So that you enjoy the view.

Attachments and tags

Enrich your tasks with attached docs, images, or links. This will help you plan your work right in the app, without switching anywhere. Plus, if you have multiple similar reminders, images might help you avoid confusion.

Reminders app in iOS 13 and macOS Catalina also has an integration with Messages, which allows you to tag people inside your reminders and get prompted whenever you chat with the person.

Enhanced Siri assistance

Once you upgrade to Catalina, your Siri support will move to the new level as well. Type longer sentences — Siri is strong enough to understand them and react with clever autosuggestions. But that’s only part of the magic. Whenever you chat with a friend in Messages and someone suggests a meeting, Siri will pick it up and prompt you to create a reminder.

Reminders alternatives for Mac

If you compare the latest version of Reminders to the one you used in Mojave, you’ll see a huge progress. Both visually and functionally, it’s just better. If you compare Reminders to its advanced analogues, Apple’s native app is still lagging behind.

The major reported user concerns are the following:

No support for projects


List grouping is useful, but it’s too limited in terms of project management. For instance, you can’t put tasks and subtasks of different complexity into a project.

Alternative: 2Do

It’s a combination of tasks, checklists, and projects. 2Do allows you to manage complicated sets of information as easily as possible. You can enable Project view to focus on specific flows of tasks, filter by tags, and batch schedule.

You need a better speed

The more shortcuts you can use in GTD tools, the better. As soon as you get used to the app, quick actions will be saving lots of your time. Apart from smart view organization, Reminders still has too few assets for speeding you up.

Alternative: TaskPaper

Mac Reminder App

If shortcuts matter to you, TaskPaper is the best tool you can get. For instance, it’s enough to hit dash + space to create a new task in this app. It works for both simple to-do lists and projects. Once you open the app, you’ll be instructed on the quick actions and auto-formatting options.


Calendar sync

Some users report they don’t use Reminders because it doesn’t have any kind of calendar information. A good point, considering you plan your meetings in Apple’s Calendar. The

Alternative: GoodTask

The huge asset that Reminders doesn’t have is a Calendar sync. In GoodTask, you can integrate with both Calendar and Reminders, which allows to transfer lists across your native apps. Plus, it’s a great opportunity to enrich Reminders with GoodTask’s features like text snippets, quick actions, and more.

Reminders Mac Not Syncing

The new version of Reminders has been fully updated for the beta release, so you can try all the new perks. If you want alternatives for professional use, get all three of them mentioned in this article via Setapp subscription.

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